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11
Mag
2022

Internship Opportunity in the Private Office/Villa Wolkonsky Residence Teams at the British Embassy, Rome

The British Embassy is seeking an intern to support the team in the in the Private Office/Villa Wolkonsky Residence.

The ‘tirocinio curriculare’ is intended for undergraduate students, as part of their education/studies, or recently graduated students completing their academic path. The candidate will have to go through a selection process by way of an interview, both written and oral.

Main duties/responsibilities

  •     Monitor and submit to the Ambassador for her consideration, incoming invitations from the Ambassador’s Inbox;
  •     Accept/decline invitations and send simple thank-you messages;
  •     Issue invitations to social events, log and chase replies and produce final guest lists;
  •     Learn diary management;
  •     Assist the Ambassador and Deputy Head of Mission’s EAs in their daily work and cover their phones occasionally;
  •     Assist with printing documents for the Ambassador’s daily briefing pack
  •     Arrange appointments on the Ambassador’s behalf;
  •     Book hotels, rail tickets and flights for the Ambassador, under the supervision of theVisits Coordinator;
  •     Assist the wider Chancery in the organization of major events;
  •     Translate messages addressed to staff from English into Italian;
  •     Liaise with the Executive Assistants and Residence manager to organize official dinners and events;
  •     Update Chancery database;
  •     Register incoming gifts and assist with organization of annual raffle.
  •     Learn how to organize events, plus drafting menus, seating plans, name cards;
  •     Issue invitations to social events, log and chase replies and produce final guest lists;
  •     Learn how to run an Ambassador’s Residence;
  •     Update and analyze statistics on event and houseguest numbers;
  •     Purchase small items online;
  •     Learn diary management;
  •     Assist with accounting/budget management;
  •     Liaising with embassy teams re. houseguests and updating necessary database.

Required experience and skills

  •      Fluent spoken and written English and Italian; (C1 level of the European Framework)
  •     Good IT skills;
  •     Organizational and interpersonal skills;
  •     Ability to work under pressure and prioritize work;
  •     Ability to work independently but also as part of a highly dynamic team;
  •     Ability to draft simple letters; Good telephone skills;
  •     Handling official telephone calls;
  •     Specialist skills/interests (music, film, fashion, virtual events etc) would be desirable.

Internship period and type of contract

The internship will be for a period of six months starting from early September 2022 (the date is subject to successful completion of security checks and developments in the pandemic).

The internship is not a work contract and as such is not paid. However the Embassy will pay the intern a monthly allowance of €350 per month. The intern would be expected to work an average of 30 hours per week, Monday to Friday, within the range of 08am – 6pm. Some degree of flexibility is expected, mostly in case of seminars and events.

Applications (a motivational letter of a max of 800 words + CV in English) will have to come through the university by Friday 3 June 2022. Applications should be sent to Questo indirizzo email è protetto dagli spambots. È necessario abilitare JavaScript per vederlo.  OBJECT: Internship Opportunity in the Private Office/Villa Wolkonsky
Candidates might be interviewed digitally. Further explanations and joining instructions will be shared with pre-listed candidates only. Please note that applications will have to come through the university or promoting body
abiding by the Italian law: DM 142/98. Individual applications shall not be considered.

Confirmation of the internship is subject to security clearance. 

Contatti
Ufficio Placement e Stage

Daniela Cecchini
Tel: 06 510777268

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