Corporate Services intern required in Rome

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The Corporate Services team at the British Embassy in Rome is seeking an intern for a period of six months starting from January 2018. 
 
The Corporate Services team supports the British Embassy to Rome, the British Embassy to the Holy See and the British Consulate-General in Milan in delivering the country business plans.  The team manages the human, financial and material resources in the Italy Network as well as managing and maintaining the facilities and buildings in accordance with FCO Guidance and policies and in line with local law.
 
The intern would primarily support the Estates Manager and the Health and Safety Consultant over the implementation of the Property Compliance Assessment process. The PCA is used globally to assess the health and safety compliance of the FCO estate and is based on a set of FCO minimum standards. The assessment covers 23 topics. Each topic has a Health and Safety document outlining how to implement the relevant standard/procedure. PCA Recommendations are routinely taken forward by the Corporate Services Team. The role of the intern would be to support the team in bringing together the current process in line with the FCO approach.
 
MAIN DUTIES/RESPONSABILITIES:
Translating guidance contained in the PCA from English to Italian as needed 
(professional translation support available).
Matching FCO H&S templates with existing templates at Post, and producing check 
lists for implementation of PCA recommendations.
Use own ideas and knowledge to suggest solutions.
Carry out inventory of furnishing within the Embassy storage and arrange furniture 
auctions.
 
REQUIRED EXPERIENCE AND SKILLS:
Fluent spoken and written English and Italian – C1 level or above under the CEFRL or equivalent.
Organisational and interpersonal skills.
Knowledge of and interest in health and safety aspects in working environments.
Ability to work under pressure and prioritise work.
Ability to work independently but also as part of a highly dynamic team.
IT skills in particular MS Excel, MS Word, Pdf.
 
TERMS AND CONDITIONS:
The opportunity is open to new graduates and undergraduate students. The candidate will have to go through a selection process by way of an interview to be held in week commencing 11 December. The successful candidate will be granted a number of credits (crediti formativi), as indicated by the university. Prior to the appointment, the Embassy will have to sign an agreement (Convenzione di Tirocinio) with the university if an agreement has not been yet signed.  The agreement will set out the arrangements including tutor, health & safety and insurance cover.
 
An internship is not a work contract and as such is not paid.  However the Embassy will pay the intern a monthly allowance of €350 per month. This amount is not subject to tax under current local legislation. The intern would be expected to work an average of 30 hours per week, Monday to Friday, within the hours of 9am  – 5pm.  
 
Flexibility is ensured by the whole section to accommodate the intern’s need in case of university exams or personal reasons. 
  
Other administrative details are set out in the university ‘progetto formativo’ to be signed once appointed to the internship.
 
Applications (covering letter + CV in English) will have to come through the university or promoting body no later than 3 December.  
Please note that applications will have to come through the university or promoting body abiding to the Italian law: DM 142/98. Individual applications shall not be considered. Interested students can liaise with the “Ufficio Stages” of their Faculty or University which should send us the application(s). Individual applications not coming through an eligible institution will not be acknowledged or considered for an internship.
 
Confirmation of the internship is subject to security clearance.
 
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